Today, most of the companies in the nation are opting for Enterprise Resource Planning solutions. It helps to manage their day to day operations and also increase profit. The effective execution of all the plans stands as the main challenge though. There may be many unique ideas of execution from vendors (both established and newcomers) but you must first understand the key factors which are involved in implementing for a successful ERP.
You can primarily divide ERP Implementation into four stages namely Plan, Execute, Track and Measure. The stages are discussed below.
Plan: You must need to have a detailed plan which will help you progress through the process and keep you on time. It not only reduces the chances for errors and mistakes but also ensures productive usage of the resources at an organization. You need to have the following things as a part of a good project plan.
- Stake Holders and Escalation Matrix
- Documented and Agreed Scope or Statement of Work by the stakeholders
- Identification of your Resource and assigning them with their roles
- Schedule with definite timeline and responsibilities assigned
- List of Deliverable from all involved
- Contingency Plan
- Groundwork for Phase II
Once everything is documented, you have the blueprint for every possibility that can happen during the course of the project. Now you need to execute them, which is the second most important phase of the product development lifecycle.
Execute: Execution of a project is a very important part and needs equal attention and seriousness as the other tasks. Execution is the most easy thing to begin but the most difficult to complete. It has a number of uncertainties in its way and it involves elements like people, economics and organizational strategies which are difficult to change in the process.
No matter what the thorough planning says, the best part of executing is to do the work. You must also be prepared for the stumbles and obstacles that will come in the way.
Track: You need to monitor and track work as it will give you the idea if you have at all progressed with your plans. This keeps you focused and lets you complete your target no matter what obstacle comes. Tracking needs to be done at a regular basis as long as an activity is on roll, you must keep on tracking. You need to track your work at the beginning with assigning each member their specific roles and responsibilities. The roles then can be incentivized positively with rewards for successful completion and scopes for improvement if one loses a target. You should also look into publishing tracking reports regularly. This will help you in monitoring and scrutinizing the planning activities well ahead.
Measure: After the primary steps, it is important that you measure and evaluate the overall efforts. You not only get the results of your overall efforts but also you get future insights about what should be done. It is not simply a process to check the outcome of your effort but you have the room for improvising your processes. You can identify your obstacles and chances of success. It is the last stage of ERP planning but you can also get many approaches for one project.